In the field of Learning and Development, designing an engaging PowerPoint presentation is crucial, whether for workshops, e-learning, or client presentations The entire process of creating training PPTs can be exhausting, involving writing, finalizing content, and selecting multimedia for visually appealing slides.
If you've ever created a PowerPoint presentation, you understand that designing its visual appeal often consumes more time than the content itself. The emergence of AI made way for a whole new set of tools that can create PPT in a fraction of the time without compromising the quality.
Especially in the field of Learning and Development, there is a constant demand for well-designed presentations, and the right tools significantly enhance productivity, ensuring timely and high-quality delivery. Before discussing the tools, let's identify the steps in creating PPTs that consume the most time.
Time-Consuming Steps in Creating a PowerPoint Presentation
Planning and finalizing the content This is usually the initial step. Here, one has to brainstorm, gather information, and create a structure for presenting each information. It would take quite a while, as a lot of communication and collaboration is needed at this stage.
Slide design and layout This stage involves the colour scheme, graphics, fonts, and the overall theme of the slides; if your organization has a specific colour scheme or font style, that theme will be followed uniformly throughout the training PPT.
Content and other visual input This part is the most tedious part of the PPT, which involves typing the information, creating points, aligning the position of texts and pictures, cropping images, introducing graphics and animation, etc.
Review and revisions The final stage of the process involves thorough editing and error checking of the entire PPT. The presentation is reviewed by multiple people and any feedback is incorporated before the final presentation.
Ways advanced AI tools help in training PPT creation
Reduce the overall production time
Increase the time for brainstorming ideas and finding other creative solutions
Tedious tasks like image and text aligning, finding a theme, adding font colour slide by side, etc. can all be eliminated.
Helps in content generation from pre-existing documents and input it automatically without human intervention.
Content Generation through text prompts.
Select premade-templates for you
Lets you collaborate with your team effortlessly, especially making the process of review and revision smooth.
What one should look for in PPT tools before finalizing
Rapid AI development created numerous options available in the market. It's crucial to choose tools that would benefit us rather than just opting for the popular ones. Here are a few features your chosen tool must have.
Able to integrate with popular software like Microsoft PowerPoint, Adobe, Google Slides, etc.
User-friendly and easy-to-use interface.
Options to customize according to further needs.
Here are some of the best tools for producing quality training PPTs quickly
1. SlidesAi
SlidesAi is a tool that uses AI to create PowerPoint presentations for both educational and business purposes. Currently, it is only available as a Chrome extension, but support for Microsoft is coming soon. With SlidesAi, you can create up to 10 slides in just 10 minutes. If you need more than 10 slides, you'll have to upgrade to the paid version.
Prominent Features:
Can create an entire PPT with a text prompt
Can create PPT from the original text
Customizable design, with premade options available too
100+ language support
Magic write Feature
Can be easily integrated with Google Slides
The feature that stands out the most in SlideAI is the magic write feature. It is used for rephrasing, altering words, and searching images. Let us go through it in detail.
It can paraphrase sentences with accurate grammar.
Locate relevant images.
Locate and insert accurate citations to avoid plagiarism.
It can add AI-generated emojis and icons for more appealing visuals.
2. Simplified
Simplified is a favourite among creators because it comes with a plethora of AI tools. With just one topic prompt, you can create an entire presentation, making it easy to establish a base or foundation for your presentation.
Prominent features:
Can edit images with background eraser and image fill features similar to Photoshop AI
PPT can be generated with a single topic input.
It can generate small videos from the slides or can be added to them
can create graphics and logos
Easily customizable options
A major drawback of Simplified is its lack of interactive tools, so creating content for e-learning can be challenging.
3. Gamma
Gamma is a Generative AI tool that helps to create visually appealing web pages, documents, and, most importantly, PowerPoint presentations. Gamma is most known for its intuitive interface. Like other tools mentioned above, Gamma can generate PowerPoint presentations through text prompts, making it an attractive choice for L&D professionals.
Prominent Features:
Gamma AI simplifies the process of creating PPT by allowing a text prompt input feature.
Offers a wide variety of Pre-made templates.
PDF and PPT export features are included, making it adaptable.
There are numerous customization options available, so it could be more aligned with the company brand.
Supports multimedia in presentations
Simple drag-drop visual editor making it very easy to use.
The major drawback of Gamma is it heavily relies on the internet, so it cannot be used offline. Even though you can add your images and videos, It doesn't seem to have options to add charts or graphs from CSV files.
4. Tome
Tome is currently the most popular AI tool for creating presentations in the market. Other than allowing users to create PowerPoint presentations in seconds simply by providing text prompts, With its latest update, the integration of DALL-E2 enables users to create visuals that match precisely what they have in mind.
Prominent features:
Generate entire presentation content automatically with AI.
It utilizes machine learning to analyze text & data and to generate relevant images using DALL-E2.
It uses a storytelling format, which helps you to express ideas naturally.
Can convert text documents and PDFs to PPT with visuals accompanying it.
Customize generated presentations according to your preferences.
Export and share presentations with others seamlessly.
Can create live interactive PPTs.
Provides cross-device support, and creates appropriate layouts for any screens.
The drawback of Tome is as far as now it is available only in English so you might face language limitations.
Conclusions
With the rise of AI-powered tools, creating quality PowerPoint presentations for training and other L&D initiatives has become quicker and more efficient than ever before.
These tools alleviate the burden of tedious tasks like layout editing, multimedia procurement and content creation, allowing L&D professionals to focus on delivering quality training content. Whether you're into SlidesAi, Simplified, Gamma, or Tome, each has its perks.
When picking a tool, think about how well it plays with your existing setup, how easy it is to use, and if it can be tailored to your needs. Time is precious, and these tools are here to carve more of it for you.